CABRIO: Circular Administrative Provisions and Guidelines In Public Contracts

Type descriptions to integrate circularity into public procurement

Public procurement represents a significant share of Belgium's gross domestic product. Making circular solutions prevalent in such contracts can have a strong influence on the further transition to a circular economy. 

However, contracting authorities have a hard time integrating circular requirements and practices into their specifications, due to, among other things, the lack of exemplary circular specifications and experience with circular construction, the difficulty of mixing works tenders with service tenders (in the case of product-service combinations), and the difficulty of mixing tenders with calls for tenders (e.g. in the case of recycled materials). 

Through the CABRIO project, Blieberg A.C.E.'s ambition is to produce type descriptions that governments can use in their type specifications. The descriptions, in the form of paragraphs to be added, chapters ..., would be available for 5 circular ambition levels: from low-level (XS) to very in-depth (XL). 

By creating these type descriptions, we hope that more public authorities will include circular criteria in their contracts, thus providing a great lever for the circular construction sector.

Blieberg A.C.E.

Partners UHasselt, DEMOCO en Provincie Oost-Vlaanderen

Sectors

Themes

Organisations

MOST IMPORTANT
RESULTS

  1. We prepared a clear guide for governments on circular building, how to determine and monitor the level of ambition, and how to embed circular building in procurement procedures; with accompanying model formulations of selection and award criteria. 
  2. We researched and discovered that tools such as GRO, TOTEM and the circular building ambition map are excellent framing tools to guide authorities through the entire process, from ambition setting to awarding. 
  3. Throughout the project, we regularly consulted with various stakeholders and provided feedback on interim results. This way, information was already disseminated for the first time. Post-project actions were also planned for dissemination. 
  4. Thanks to a partner like POM East Flanders and by making the results accessible on the Circubuild website, there is a guarantee that the elaborated models will be further disseminated and explained.

MOST IMPORTANT
LESSONS LEARNED

  1. The interdisciplinary nature of the CABRIO team played an important role. Thanks to input from the contractor, client, lawyer and architect alike, we were able to stand the test of reality. Point-by-point testing of preliminary findings against real tender cases also taught us a lot. 
  2. Because the circular story is only in its early stages, there are many brewing initiatives that still remain under the radar. It would be interesting to be able to detect those initiatives faster and better. 
  3. It was important that our focus was not too broad in this project, but that we limited ourselves to traditional placement procedures. 
  4. The Netherlands has a procurement expertise centre run by the Ministry of Economic Affairs and Climate (PIANOo). This provides information and advice to everyone in the public sector engaged in the procurement and contracting of works, supplies and services. Surprisingly, this does not exist in Belgium.

WHAT DOES
THE FUTURE HOLD?

Some interim results of subcontracts have already been disseminated and received direct feedback at the request of governments or architectural firms. The output of this study is freely accessible, downloadable, and explicitly not part of the partners' trade secrets. 

Dissemination also continues after the project ends. Thus, a number of seminars, lectures and press events are planned in 2023.